HVAC systems that handle the office while you handle the jobs
Over half of HVAC companies run without real profit. Full dispatch boards, empty bank accounts. We build the dispatch, scheduling, and field service system that actually fits how your shop runs. And we maintain it so you never touch a setting.
What costs HVAC companies real money every week?
Peak season breaks your dispatch
The first 95-degree day hits and your phones don't stop. Techs get double-booked, calls get missed, and by noon you're already behind. Industry data shows HVAC companies lose an average of 6 hours a week just to dispatch chaos.
You don't know where your techs are
Without a live view, you're guessing who's closest to the next call. Wrong assignments add 30+ minutes of drive time per job. That's billable time you're burning on windshield time.
Maintenance agreements slip through the cracks
Annual service customers forget they're due. Without a reminder system, those visits get missed. Every skipped maintenance call is $150 to $300 in recurring revenue that just walks away.
Invoicing lags behind by days
Techs finish a job, drive to the next one, and the invoice sits in a notebook. Every day of delay is cash stuck on the table. Some invoices never go out at all.
The median HVAC business owner earns $76,000 a year, roughly what a senior tech makes, but with twice the hours and all the risk. The difference between that and a 15 to 25% net margin is knowing where your time and money go.
What do we build for HVAC companies?
Not a platform with 100 features you have to figure out. We learn how your shop runs, then build exactly what fits. Nothing to configure, nothing to learn.
Dispatch dashboard
One screen shows every open job, every tech, their status, and their location. Assign, reassign, and prioritize without picking up the phone. Even during a July heat wave.
Tech scheduling and job assignment
The right tech gets the right job based on location, skill set, and availability. They see it on their phone and update status from the field. No callbacks to the office.
Service history by customer and equipment
Every visit, every repair, every part. Stored against the customer and their specific unit. Your techs show up prepared. Your customers feel like you actually remember them.
Maintenance reminders that send themselves
Customers on service agreements get reminded when they're due. You stop chasing annual visits and start collecting predictable recurring revenue month after month.
Follow-ups after every call
After a service visit, customers get a check-in asking how it went and whether they want a maintenance plan. More upsells without your team lifting a finger.
What does it cost and how fast is it live?
Most HVAC systems go live in 7 to 10 days. Pricing starts at $200/month per workflow plus a $200 setup fee per workflow. The average customer recovers 14 hours of admin time per week. That's worth more than the subscription before your first month is up.
7-10 days
to go live
$2,800
avg. weekly capacity recovered
14 hrs
avg. admin time saved per week
Questions from HVAC businesses
Yes. Emergency jobs get flagged as priority and pushed to the closest available tech immediately. During a July heat wave or a January freeze, you'll see what's urgent and who can get there fastest. No phone calls, no guessing.
Yes. The dispatch view works with any number of techs. Each tech sees their own jobs on their phone. You see everyone on one screen. We've built systems for 4-person crews and 30-truck operations the same way.
Yes. Every customer gets a full service history: equipment model, install date, past repairs, warranty status. When your tech walks in, they already know what unit is there, what was done last time, and what's likely due next.
Yes. Everything we build is mobile-responsive. Techs can view jobs, update status, add notes, and mark complete from their phone. No app to install, no training videos to sit through.
Most go live in 7 to 10 days. You describe your scheduling and dispatch headaches, we build the system, and you're running within two weeks. No technical setup on your end.
That's fine. We're not replacing your existing tools. We build around them, filling the gaps they don't cover. If your current software handles invoicing but dispatch is still a mess, we fix dispatch.
Most HVAC software gives you 100 features and expects you to figure out which 12 you need. We talk to you, learn how your shop actually runs, and build only what fits. Nothing to configure. Nothing to learn.
Tell us about your HVAC business
Describe the dispatch and scheduling headaches. We'll show you what we'd build and what it would save you.
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